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Alternatives · updated 2026

Best Todoist alternatives

Popular task manager and to-do list app for individuals and teams. If it doesn't fit your workflow or budget, these 3 tools do a similar job. Compare them on pricing, free plans and trade-offs below.

AsanaTrelloNotion

Todoist alternatives at a glance

ToolPricingFree planStarting priceBest for
TodoistcurrentFreemiumYes$7/monthIndividuals managing personal to-dos and routines
AsanaFreemiumYes$13.49/monthMarketing teams planning campaigns and content calendars
TrelloFreemiumYes$6/user/monthIndividuals tracking personal to-dos and side projects
NotionFreemiumYes$12/monthTeams building a shared company wiki and documentation

Prices are taken from each tool's official site and can change. Check the official pricing page before subscribing.

01

Asana

Freemiumfrom $13.49/monthProductivity

Work management platform for teams to organize, track, and manage projects.

Best for

  • Marketing teams planning campaigns and content calendars
  • PMOs tracking portfolios and goals across multiple projects
  • Small teams managing tasks, deadlines and handoffs

Pros

  • Free Personal plan includes unlimited tasks, projects and storage (100MB per file)
  • Paid plans include AI features without a separate add-on
  • Unlimited free guests on Starter and above

Cons

  • Free plan is limited to 2 users
  • Timeline/Gantt views, dashboards and automations require a paid plan
  • Included AI usage is small: 5 AI Teammates/Dash requests per user per month, capped per account
Asana features & pricingTodoist vs Asana
02

Trello

Freemiumfrom $6/user/monthProductivity

Visual collaboration tool for organizing projects and tasks with boards and lists.

Best for

  • Individuals tracking personal to-dos and side projects
  • Small teams running simple kanban workflows
  • Marketing and content teams managing editorial calendars

Pros

  • Simple, visual board interface that is quick to learn
  • Free plan supports unlimited cards and up to 10 collaborators
  • Large Power-Up ecosystem and built-in automation

Cons

  • Free plan is limited to 10 boards per Workspace
  • AI features require at least the Standard plan
  • Timeline, Dashboard and other views require Premium
Trello features & pricingTodoist vs Trello
03

Notion

Freemiumfrom $12/monthProductivity

A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team.

Best for

  • Teams building a shared company wiki and documentation
  • Managing projects and tasks in linked databases
  • Individuals organizing personal notes, goals and reading lists

Pros

  • Free plan is unlimited for solo users' pages and blocks
  • Plus plan is free for students and educators with a school email
  • Highly flexible structure for docs, databases and wikis in one tool

Cons

  • Free plan limits blocks for workspaces with 2+ members and file uploads to 5 MB
  • Free and Plus plans include only a limited AI trial; full AI credits start on Business
  • Flexible structure has a learning curve when setting up databases
Notion features & pricingTodoist vs Notion
FAQ

Todoist alternatives, answered

What is the best alternative to Todoist?

Asana is the most direct alternative to Todoist in this list: Work management platform for teams to organize, track, and manage projects. Other options include Trello, Notion. The best choice depends on the features and budget you need.

Is there a free alternative to Todoist?

Yes. Asana, Trello, Notion offer a free plan or free access, usually with usage limits. Paid plans unlock higher limits and advanced features.

Which Todoist alternative is the cheapest?

Among the alternatives listed here, Trello has the lowest starting paid price at $6/user/month, as of the last update. Prices change often, so check each tool's official pricing page before you subscribe.

Why look for a Todoist alternative?

Common reasons are price, usage limits on the free plan, or needing a feature Todoist doesn't focus on. Typical drawbacks people mention: Free plan caps you at 5 personal projects and 3 filter views; Calendar and table layouts, reminders customization and AI Task Assist require Pro.

Read the full Todoist overview

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