At a glance
| Notion | Todoist | |
|---|---|---|
| Pricing | Freemium | Freemium |
| Free plan | Yes | Yes |
| Starting price | $12/month | $7/month |
| Category | Productivity | Productivity |
| Best for | Teams building a shared company wiki and documentation | Individuals managing personal to-dos and routines |
Prices come from each official site and can change. Check the official pricing pages before subscribing.
Key features
Notion
- Docs, wikis and notes built from flexible content blocks
- Databases with custom properties, subtasks, dependencies and charts
- Notion Agent for chat, drafting, autofilling databases and translation
- AI Meeting Notes that transcribe and summarize meetings
- Forms, published Sites and Notion Calendar
- Database automations, public API and webhooks
- Workspace export to HTML, Markdown and CSV
Todoist
- Smart Quick Add turns natural language into tasks with dates
- List, board, calendar and table layouts
- Custom filters, labels, priorities and recurring due dates
- Ramble voice capture that turns speech into structured tasks
- Todoist Assist AI for tasks, filters and email
- 90+ integrations with calendar, email and automation tools
- Shared team workspace with roles and permissions on Business
Pros
Notion
- Free plan is unlimited for solo users' pages and blocks
- Plus plan is free for students and educators with a school email
- Highly flexible structure for docs, databases and wikis in one tool
- Full workspace export to Markdown, HTML and CSV on every plan
Todoist
- Fast task capture with natural-language dates
- Usable free plan covering core task management
- Affordable Pro plan at $5/month billed yearly
- SOC 2 Type II certified, apps across devices
Cons
Notion
- Free plan limits blocks for workspaces with 2+ members and file uploads to 5 MB
- Free and Plus plans include only a limited AI trial; full AI credits start on Business
- Flexible structure has a learning curve when setting up databases
- Pricing is per seat, so costs grow with team size
Todoist
- Free plan caps you at 5 personal projects and 3 filter views
- Calendar and table layouts, reminders customization and AI Task Assist require Pro
- Free plan file uploads limited to 5 MB
- Focused on tasks; lacks built-in docs or wikis found in broader tools
Which one should you choose?
Choose Notion if you need
- Teams building a shared company wiki and documentation
- Managing projects and tasks in linked databases
- Individuals organizing personal notes, goals and reading lists
- Publishing simple websites or public pages
Choose Todoist if you need
- Individuals managing personal to-dos and routines
- Professionals planning workdays with deadlines and reminders
- Families sharing household chores and trip planning
- Small teams coordinating shared projects in a team workspace
Notion vs Todoist: FAQ
Is Notion better than Todoist?
Neither is better for everyone. Notion: A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Todoist: Popular task manager and to-do list app for individuals and teams. Pick Notion for teams building a shared company wiki and documentation, and Todoist for individuals managing personal to-dos and routines.
Which is cheaper, Notion or Todoist?
Todoist's paid plans start at $7/month, compared with $12/month for Notion, based on each official pricing page at the last update. Limits differ between plans, so compare what each tier includes.
Do Notion and Todoist have free plans?
Yes, both offer free access with usage limits. Paid plans raise those limits and add features.